Procurement Portal: Buyers

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Buyers

This information is for Victorian Government staff who need to purchase a good or service as part of their job.

Choosing a path to market

Where there is no existing government contract, the path to market (quotation or tender) is determined by the value of the contract. The following thresholds apply:

Estimated Purchase Value

Minimum requirement

Up to $2,500 One verbal or written quote

Between $2,500 and $25,000 One written quote

Between $25,000 and $150,000 Three written quotes

More than $150,000 Public tender (single or multi-stage)

Working with your accredited purchasing unit

When buying goods and services, buyers must ensure they comply with relevant procurement policies. Most departmental intranets provide information and templates to help you manage your procurement process. Alternatively, contact your accredited purchasing unit (APU) for procurement advice.

Some minimum considerations for buyers are outlined below.

Minimum considerations for buyers

Before going to market, check whether the good or service is available under an existing government contract (a state purchase contract or a sole entity purchase contract).

Obtain approval for the purchase from a manager with appropriate financial delegation.

Obtain process approval in accordance with departmental requirements.

Maintain a record of actions taken and comply with departmental reporting requirements.

Publish the required contract information on the Contracts Publishing System (CPS) .

Exemptions from these requirements are only considered in exceptional circumstances.

Adhere to standards of probity when dealing with suppliers.

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Estimated Purchase Value	Minimum requirement
Up to $2,500	One verbal or written quote
Between $2,500 and $25,000	One written quote
Between $25,000 and $150,000	Three written quotes
More than $150,000	Public tender (single or multi-stage)