In this privacy statement the words "we", "us" and "our" refer to the Victorian Government Purchasing Board, a statutory authority of the government of the State of Victoria, Australia.
This website is managed by the Department of Treasury and Finance (DTF).
This website uses non-identifying data to record a user's activity on the Internet, including:
- every page of this website that the user visits
- how long the user was on a page or site, and
- in what order the pages were visited.
This website uses software to monitor user activity. When an individual visits the site to read or download information, the software records only their server address, domain name, the date and time of their visit as well as duration of their visit and the information downloaded. This information is non-identifying and is used for statistical and web-development purposes only.
A cookie is a block of data that is shared between a web server and a user's browser. Cookies may give the server information about a computer’s identity and website visiting patterns and preferences. Cookies' are used on this website to gather statistical information that will assist in understanding what users find interesting and useful on our website. These cookies are known as your 'Unique Visitor Cookie', a small piece of data, identifying you only by random number (e.g. #12489).
No personal information is collected about the user through cookies. This numerical data is sent to the user’s browser from a Web server and then stored onto the user’s computer hard drive. Through modification of browser preferences, a user can elect to accept all cookies, receive notification when a cookie is set, or decline all cookies.
Statistical Reporting Tool
This website also uses RedSheriff (web beacon) software to track the number of unique visitors to the website. This software stores a cookie in your browser, which contains a unique identifier, and sends information to RedSheriff. In no way does this software identify a visitor personally. DTF does not reconcile any data collected by RedSheriff with any personal information.
Individuals can access and browse this website without disclosing personal information. The only areas on the site where personal information is collected is via the email address email@example.com on the Contact Us and the Confidential Information section of State Contracts. Any personal information collected via this website is used, disclosed and stored in accordance with this Privacy Statement.
As mentioned previously this Privacy Statement applies only to this website http://www.procurement.vic.gov.au. When linking to other sites from this website, it is recommend that users familiarise themselves with the privacy statement/policy of those other sites.
Collecting personal information
You are not required to provide information that identifies you (“personal information”) in order to use this website.
We do not collect personal information unless you voluntarily provide it (e.g. registration and feedback information).
1. Registration applies only for certain functions of this website which can only be accessed by employees of the State of Victoria. In the registration process, registrants are only required to provide their name, department name, position, email address, address and office phone.
2. Feedback information is the information (e.g. comments and questions) you provide to us in any letter, e-mail, other document or telephone call.
Why is the information collected?
- We collect registration information to assist the Victorian Government Purchasing Board to meet the government’s objectives for this website.
- We collect feedback information so that we can address matters identified by persons using this website.
- We collect site usage information for statistical purposes and so that we can improve this website.
- We do not collect any information for the purpose of tracing your identity.
Consequences of not providing personal information
If individuals do not provide their personal information for the purposes described, the VGPB may not be able to effectively provide the required service to those individuals.
Using and disclosing personal information
Collected information (including any personal information you may voluntarily provide) is made available to Victorian Government employees and contractors whose duties require them to inspect or use the information. Such employees and contractors include the personnel of the agency or agencies responsible for material provided on or through this website. Employees and contractors who have access to the collected information are required to protect and handle your personal information in accordance with the Information Privacy Act 2000 (Vic.).
Collected information will also be disclosed where required by the law (e.g. to police, the courts).
Please note that there are always risks when information is transmitted electronically (i.e. via the internet and including any requests via the Contact Us email address and password protected areas). If you are concerned that the information that you are sending is sensitive or confidential then you might prefer to discuss this with the Department's Privacy Officer on (613) 9651 5218 prior to sending.
DTF, and by extension the VGPB, is committed to respecting the rights of individuals’ privacy of their personal information, in accordance with the Information Privacy Act 2000 (Vic). DTF has policies and procedures in place for the management of personal information, and programmes in place to ensure staff are appropriately trained.
What is personal information?
Personal information is any information or an opinion (including information or an opinion forming part of a database) that is recorded in any form and whether true or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.
Keeping personal information up to date
DTF will take reasonable steps to ensure that the personal information it collects is accurate, complete and up-to-date before using it.
Gaining access to personal information
Should an individual wish to gain access to, or correction of, their personal information held by DTF, the individual may contact the person within DTF who holds the information, or if that person is not known, they should contact the Privacy Officer. Such requests will generally be handled pursuant to the Freedom of Information Act 1982.
How to make privacy enquiries?
For general enquiries relating to privacy issues, contact:
Mr Mel Humphreys-Grey
Department of Treasury and Finance
1 Macarthur Street
MELBOURNE VIC 3000
Telephone: (613) 9651 5218
Level 9, 120 Collins Street
Melbourne, Victoria, 3000
Tel: (03) 8683 2932